In a digital project, there are a thousand possibilities to design the circuit, but only one to achieve an efficient and optimal process. The success of your project may be based on a method that may seem old-fashioned to you, yet it is extremely effective: write down your processes, this is the key to your success.
What are the benefits of using written procedures?
It is important to start by writing the project. The major ideas form the basis and framework of the process approach. As a reminder, the entire procedure is obtained from the digital objectives set and the strategies adopted.
She understands :
- study and design,
- the definition of flows,
- the processing circuit diagram,
- planning and scheduling, flow monitoring and control,
- the validation procedure, and the financial, human and material resources to be implemented.
Without written documentation, completing these steps can be difficult. In addition, it is easier to develop oriented strategies from a written project. There is no financial disadvantage regarding this working method.
The writing is always available and can be modified or improved in any circumstances. The writing may be old school, but it's extremely effective at keeping ideas flowing for the same purpose.
In addition, it allows new employees to better understand the system, the operation, the stages. A written process also helps to better understand why certain steps are necessary when at first glance they might seem superfluous. You get new employees on board more easily and their learning curve is faster.
What methods should be used to write the processes?
The main objective is to obtain an optimal mission-oriented process. This allows an increase in productivity with the same means. So here are the tips to get the situation under control:
- Design the framework of the project based on the objectives
- Identify the means as well as the actors of the project
- Analyze opportunities, constraints and risks to better understand problems
- Establish a strategic and operational plan
- Starting from a flexible and adapted process
Whether it is via a word processor, via a Google Slides Presentation or via a mind map, you have to take the tool that is the easiest to use. Indeed, the objective is to have the procedures: the tool must not be a brake.
Write your processes to simplify them
Once put in black on white, it is sometimes easier to identify blocking points or opportunities for simplification.
This is why, whether for the purpose of a digital transformation project or simply an internal reorganization, the description of the processes then makes it possible to have an overview.
This overview then makes it possible to rationalize, simplify and probably automate more easily.
